Privacy Policy of Organic AI Inc.

Organic AI Inc. (hereinafter referred to as "the Company") hereby establishes the following privacy policy regarding the handling of information, including personal information, provided by individuals registering on the Company's website.
In cases where a separate privacy policy is published for individual services provided by the Company, the respective service will be governed by that specific privacy policy.

1. Compliance with Relevant Laws and Guidelines
The Company complies with the Personal Information Protection Law, other applicable laws, guidelines established by the Personal Information Protection Commission, and this privacy policy to handle personal information lawfully and appropriately.

2. Acquisition of Personal Information
The Company acquires personal information through legal and appropriate means.

3. Purpose of Use of Personal Information
The Company will use the personal information obtained only within the scope of the following purposes or as is clearly apparent from the circumstances of its acquisition. Except when consent is given by the individual or when permitted by law, personal information will not be used for other purposes.
(1) To provide the Company's services
(2) To offer after-sales support for the Company's services and respond to inquiries
(3) To notify individuals about newly provided services, new products, or the latest information
(4) For billing, refunds, payments, and other related administrative processing
(5) To carry out commissioned services when handling third-party data as a contractor
(6) To create anonymized processed information and statistical data that cannot identify individuals
(7) To analyze browsing and purchase history to display advertisements about new products and services based on interests and preferences
(8) For contact regarding recruitment activities, including decisions on selection and hiring
(9) For personnel management, including labor, education, payroll processing, benefits, taxes, and social insurance procedures.

4. Entrustment of Personal Data
The Company may entrust personal data to cooperating companies within the necessary scope for achieving the above purposes. However, the personal data entrusted will be limited to the minimum information required to carry out the outsourced tasks.

5. Provision of Personal Data to Third Parties
The Company will not provide the personal data it acquires to third parties (excluding contractors) without the prior consent of the individual, except as permitted by law.

6. Management of Personal Data
(1) Ensuring Accuracy of Data
The Company will keep the personal data it acquires accurate and up to date within the scope necessary to achieve the purposes of use. Additionally, efforts will be made to delete personal data when it is no longer needed.
(2) Security Management Measures
The Company will take necessary and appropriate measures to prevent the leakage, loss, or damage of personal data and to ensure its security.
(3) Supervision of Employees
When handling personal data, the Company will thoroughly inform and appropriately educate employees about the proper handling of personal information and supervise them as necessary.
(4) Supervision of Contractors
When entrusting personal data handling to contractors, the Company will select contractors with appropriate security management measures and provide necessary and appropriate supervision.

7. Handling of Retained Personal Data
(1) When a user or their representative requests notification of the purpose of use of retained personal data, the Company will promptly provide notification except in the following cases:
　(a) When the purpose of use is evident from the context of the retained personal data.
　(b) When there is a risk of harm to the life, body, property, or other rights and interests of the individual or a third party.
　(c) When there is a risk of significant disruption to the proper conduct of the Company’s business.
　(d) When cooperation with national or local government agencies in performing their legally mandated duties is necessary, and providing notification could impede the performance of those duties.
(2) When a user or their representative requests disclosure of retained personal data, the Company will promptly provide disclosure except in the following cases:
　(a) When there is a risk of harm to the life, body, property, or other rights and interests of the individual or a third party.
　(b) When there is a risk of significant disruption to the proper conduct of the Company’s business.
　(c) When disclosure would result in a violation of the law.
(3) When a user or their representative requests correction, addition, or deletion of retained personal data, the Company will promptly investigate and respond appropriately based on the results.
(4) When a user or their representative requests the suspension or deletion of the use of retained personal data and it is found that there is a valid reason for such a request, the Company will respond appropriately.

8. Contact Information
Organic AI Inc.
4-1-3 Hongo, Bunkyo-ku, Tokyo
Hongo Meiwa Building, 7F
Business hours: 10:00 AM to 7:00 PM
(Closed on weekends, holidays, and Company holidays.)

9. Revisions to the Privacy Policy
The Company may review and revise this privacy policy as necessary. Any changes will apply from the date the revised version is published.

Established: June 1, 2024
Organic AI Inc.
4-1-3 Hongo, Bunkyo-ku, Tokyo
Hongo Meiwa Building, 7F
CEO: Soki Fukuda